A Simple Guide to Notarization

Notarization Basics

Notary public services help confirm the identity of the signer and the proper execution of documents. This is often needed for papers used in Hong Kong or sent overseas, where a notarized document may be requested by an authority, institution, or business partner.

Common requests include notarization of signatures, certified true copies, affidavits, and statutory declarations. The exact requirement depends on the receiving party, so it is important to prepare the correct document type before your appointment.

A practical guide to signatures, certified copies, and sworn statements.

A certified true copy is usually prepared when an original document must remain with the owner. The notary checks the original and certifies that the copy matches it. This is commonly used for identification records, company documents, and supporting paperwork for applications.

For affidavits and statutory declarations, the wording must be accurate and the statement must be made properly. If you are unsure which format is needed, bring the document request or instructions so the notary can review the requirements and guide the process.